Employee Attendance & Field Visit Tracking Application

Last Updated: February 2026

1. Introduction

Welcome to Kumar Uniforms Employee Attendance Application (the "App"). This Privacy Policy explains how Kumar Uniforms ("we", "us", or "our") collects, uses, shares, and protects your personal information when you use our employee attendance and field visit tracking application.

By using this App, you agree to the collection and use of information in accordance with this Privacy Policy. This App is intended for use by employees of Kumar Uniforms only.

2. Information We Collect

We collect several types of information to provide and improve our service to you:

2.1 Location Data

Background Location: We collect precise location data even when the App is closed or not in use to verify attendance, track field visits, ensure accurate check-ins and check-outs, and maintain work-hour records.
Foreground Location: Location data collected when you actively use the App for attendance or field visit activities.

2.2 Personal Information

Employee ID and name
Contact number and email address
Department and role information
Profile photograph (if provided)

2.3 Work-Related Data

Attendance records (check-in/check-out times and locations)
Field visit reports and customer meeting details
Work hours and overtime tracking
Photos uploaded for work documentation
Client information and requirement details

2.4 Device Information

Device model, operating system, and version
Unique device identifiers
App usage data and performance metrics

3. How We Use Your Information

3.1 Attendance Management

Recording and verifying employee attendance
Tracking work hours for payroll and compliance
Ensuring employees are at designated work locations

3.2 Field Operations

Monitoring field visits and customer meetings
Generating route optimization and travel reports
Verifying client site visits and work completion

3.3 Business Operations

Processing client requirements and order management
Improving operational efficiency and productivity
Generating analytics and performance reports
Ensuring compliance with company policies and labor laws

4. Data Sharing and Disclosure

We do not sell your personal information. Data may be shared only in the following cases:

With Management: Accessible to authorized managers and HR personnel
Service Providers: Trusted third parties such as cloud storage and analytics providers
Legal Requirements: When required by law or government authorities
Business Transfers: In case of merger, acquisition, or asset sale

5. Data Security

Encrypted data transmission and storage
Secure authentication and access controls
Regular security assessments
Restricted access on a need-to-know basis

6. Data Retention

Data is retained for the duration of employment and typically up to 7 years thereafter for legal, labor, and tax compliance, unless a longer period is required by law.

7. Your Rights and Choices

Access: Request access to your personal information
Correction: Request corrections to inaccurate data
Location Services: Can be disabled, but core features may not function
Notifications: Manage via App settings

Important Note: Disabling location services may be considered non-compliance with company attendance policies. Please contact HR for concerns.

8. App Permissions

Location (Background & Foreground)
Notifications
Display Over Apps (Android)
Camera
Storage

9. Children's Privacy

This App is not intended for users under 18 years of age. We do not knowingly collect data from children.

10. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Updates will be posted in the App with a revised "Last Updated" date.

11. Contact Us

Kumar Uniforms
Phone: 9047 822 877
Email: info@kumaruniforms.com
Address: No: 16, Venus Avenue, Kavalcheri Road, Thirumazhisai, Chennai 600 124

12. Legal Compliance

This Privacy Policy complies with the Information Technology Act, 2000, and the Digital Personal Data Protection Act, 2023 (India).

By using the Kumar Uniforms Employee Attendance App, you acknowledge that you have read, understood, and agree to this Privacy Policy.